Getting paid shouldn’t be complicated—especially when you’re managing multiple clients, tight deadlines, and the daily demands of running your business. Today’s invoicing tools are surprisingly powerful, offering everything from automation and professional templates to built-in payment tracking and accounting features. Whether you need something simple or more robust, there’s a solution that fits your workflow. From all-in-one platforms like Zoho Invoice to streamlined apps like PayPal Invoicing, this guide highlights the best invoicing software to help you stay organized, look professional, and get paid faster.
Zoho Invoice
Best for: Freelancers and small business owners who need powerful features and automation
Zoho Invoice offers a surprisingly rich suite of tools - entirely for free. You can customize invoice templates, schedule recurring billing, automate payment reminders, and even track billable hours. It supports multiple currencies, languages, and integrates with popular payment gateways like Stripe and PayPal. Ideal for anyone who wants professional-grade invoicing without a price tag.
Wave
Best for: Solo entrepreneurs or small businesses that want invoicing + basic accounting
Wave is known for its clean, beginner-friendly interface and strong functionality. Alongside invoicing, you get built-in bookkeeping, expense tracking, and receipt scanning — all under one roof. Great if you’d rather not juggle multiple apps to keep your finances in order.
Square
Best for: Retailers or service providers with both online and in-person sales
If you’re already using Square for point-of-sale transactions, their invoicing tool fits right in. You can create and send unlimited invoices, set up payment plans, and accept card or bank payments online or face-to-face. Everything syncs automatically with Square’s dashboard — no manual entry needed.
PayPal
Best for: Freelancers who want a fast, no-fuss invoicing solution with client trust
Simple, straightforward, and secure. With PayPal, you can send professional invoices in minutes and let clients pay using PayPal, credit card, or bank transfer. There’s no monthly fee, just standard transaction charges. It’s ideal for quick gigs or recurring freelance projects where ease and speed matter.
Invoice Ninja
Best for: Tech-savvy freelancers and consultants who want advanced features
Invoice Ninja offers powerful tools like proposals, task-based billing, expense tracking, and client portals. The free plan includes most features (with a client limit), or you can self-host the software for more flexibility. If you like full control and robust customization, this one’s for you.
Bookipi
Best for: Mobile-first freelancers and side hustlers who invoice occasionally
Perfect if you’re always on the go. Bookipi lets you create invoices, estimates, and even contracts directly from your phone. It’s quick to use, beautifully designed, and supports online payments. Just note the free version caps you at 3 documents per month — great for low-volume billing.
Paymo
Best for: Freelancers or small teams who invoice based on tracked work hours
If you charge by the hour or manage multiple client projects, Paymo brings it all together. You can track time, manage tasks, and convert timesheets into invoices automatically. The free plan includes unlimited invoices and basic project management, making it ideal for service-based work.
ZipBooks
Best for: Independent professionals who want easy invoicing with built-in bookkeeping
ZipBooks combines beautiful, simple invoicing with helpful extras like financial health metrics and invoice scoring. You get unlimited invoices and clients, plus the ability to track payments, expenses, and connect to Stripe or PayPal. It’s polished, smart, and easy to learn.
Whether you’re billing for a side hustle, running a small agency, or sending occasional freelance invoices, these tools cover every base. From feature-packed platforms like Zoho Invoice and Invoice Ninja to ultra-simple solutions like PayPal, there’s something for every workflow and skill level. Try the one that best fits your pace — and make getting paid the easiest part of your business.